We are committed to keeping your information private and secure. This notice sets out the personal data we collect and what we will do with it.

If you have any questions about this policy, you can email as at info@valesimantob.com.



~ The data that we collect

We will collect personal data on anyone who submits a form or subscribes to a newsletter within the form fields provided.

We may collect and process the following personal data about you:

  • Your name, date of birth, residential address, email address and phone number
  • Records of communications (e.g. call recordings, emails and chat transcripts)
  • Technical information about your device and website usage (please see our Cookie Policy for more details)
  • Other information that you provide to us voluntarily


~ What we will do with your data

Before we provide photography services to you, we may undertake security checks to verify your identity. These checks require us to process personal data about you.

Below is a list of the other ways in which we may use your personal data, the reasons we rely on to do so and what our legitimate interests are.

In some instances, we may use your data in ways that are not described above. However, we will inform you before doing so.

Processing activity: Marketing our products and services to you (which you can choose to opt-out from).
Reasons: For our legitimate interests.
Our legitimate interests: Continuously improving the services that we provide to you and other customers.



~ Data sharing

We may share your personal information with third parties in the following circumstances:

  • We may use the following third party processors to assist us in providing services to you:
    • Providers of software platforms which enable us to provide services to you and your business (such services will include email, data analytics, hosting and data storage),
    • Providers of telecommunications and postal mail services,
    • Social media sites, for the purposes of conducting market research and running marketing campaigns (it is important to note that when sharing data with these sites, we ensure that your data is only used in accordance with our instructions).
  • Retention: The period for which we may retain data about you will depend on the purposes for which the data was collected, whether you have requested deletion of the data, and whether we have any legal obligation to retain the data (for example, for regulatory compliance). We will not retain data about you for longer than is necessary to fulfil the purposes for which the data was collected. For example, we will typically keep your data for up to 10 years after you last had an active account or photography service with us. We may keep your personal data for a longer period where it is necessary for legal, regulatory or operational purposes.


~ Protecting your data

We implement, and regularly review, technical and organisational measures designed to protect personal data that we process from unauthorised disclosure, use, alteration or destruction. For example, we limit staff access to personal data and enforce two-factor authentication.


~ Your rights

Your personal data is protected by legal rights, which include your right to:

  • Object to, or request a restriction of, our processing of your personal data (for example, you can request that we don't use your personal data for purposes of direct marketing),
  • Request that your personal data is erased or corrected,
  • Request access to your personal data,
  • Obtain and reuse certain personal data for your own purposes,
  • For more information or to exercise your data protection rights, please contact us using the contact details above.
You also have a right to complain to the Information Commissioner's Office, which is the UK regulator which upholds rights in relation to individual's personal data.


~ Changes to this notice

We may update this notice (and any supplemental privacy notice), from time to time. We will notify the changes where required by law to do so.




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~ Job candidates

We're committed to keeping your information private and secure. This notice sets out the personal data we collect and what we will do with it. This notice is applicable to all candidates applying for, or enquiring about, a role within Valeria Simantob. If you have any questions about this policy, you can email us at info@valesimantob.com



~ The personal data we collect

We will collect personal data on anyone who submits a CV to us or applies for a role at Valeria Simantob. We may collect and process the following personal data about you:

  • Your name, date of birth, residential address, email address, phone number and nationality.
  • Your CV and any supporting documentation (such as proof of qualifications).
  • Any other information you voluntarily provide to us.
This information may have been collected directly from you or may have been submitted by someone else, such as a recruitment agency.

We may also process technical information about your device and website usage (please see our Cookie Policy for more details) as well as internal records concerning:

  • Your communications with us (e.g. emails),
  • Interview notes,
  • Any test or assessment results.
We may also collect and process publicly available information about your career experience and qualifications from sources such as LinkedIn.


~ What we will do with your data

The personal information you provide us will only be used for the purposes of assessing your suitability for a role within Valeria Simantob, conducting interviews and managing the recruitment process. This is on the basis that we have a legitimate interest in ensuring that we have the right talent to help drive the business.


~ Data transfers outside the European Union

The software providers mentioned above may store data on databases outside of the EU. In such cases, we will impose contractual obligations on them in order to protect your data to the standard required in the EU and ensure that your data and privacy rights are not infringed. This may also involve requiring third parties to subscribe to recognised international frameworks intended to enable secure data sharing, for example the Standard Contractual Clauses, or, where personal data is transferred to the USA, the Privacy Shield certification program.

Standard Contractual Clauses and confirmation of Privacy Shield certification are available on request.



~ How long will we retain your information for?

The period for which we may retain data about you will depend on the purposes for which the data was collected, whether you have requested deletion of the data, and whether any legal obligations require the retention of the data (for example, for legal or regulatory compliance). We will not retain data about you for longer than is necessary to fulfil the purposes for which the data was collected.

For example, if your application is unsuccessful, we will typically keep your data for up to 18 months from the date of your last communication with us. For successful applicants, we will typically keep your data for up to 10 years after your employment has ended. We may keep your personal data for a longer period where it is necessary for legal, regulatory or operational purposes.


~ Automated decisions

As part of assessing your application, decisions may be made by automated means. This means we may automatically decide not to proceed with your application due to your ineligibility to work in the UK.


~ Your rights

Your personal data is protected by legal rights, which include your right to:

  • Object to, or request a restriction of, our processing of your personal data,
  • Request that your personal data is erased or corrected,
  • Request access to your personal data,
  • Obtain and reuse certain personal data for your own purposes.
For more information or to exercise your data protection rights, please contact us using the contact details above.

You also have the right to complain to the Information Commissioner's Office, which is the UK regulator which upholds rights in relation to individuals' personal data.

We may update this notice (and any supplemental privacy notice), from time to time. We will notify of the changes where required by law to do so.


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